Purchase Order Management

Benefits

• Generate POs from approved requisitions in one click
• Track order status from creation to delivery
• Match receipts and invoices for accurate payables
• Reduce maverick spending with controlled purchasing

How It Works

1. Approved requests are converted into purchase orders
2. POs are sent to suppliers; status is updated as orders progress
3. Goods receipt and invoice matching can be recorded in the system
4. Finance and procurement share one view of commitments and spend

Use Cases

• Replacing manual PO creation in spreadsheets or email
• Giving procurement and finance a single source of truth for orders
• Tracking delivery and matching to invoices for timely payment

Frequently Asked Questions

Can we send POs to suppliers from Proqura?

Yes. POs can be sent by email or through integrated channels. You can also export or sync to your ERP if that’s where you send POs today.

How do we track PO status?

Each PO has a status (e.g. sent, acknowledged, partial receipt, received). You can update status manually or integrate with your systems for automatic updates.

Can we enforce PO creation from approved requests?

Yes. The workflow is designed so that approved requests become POs, keeping purchasing controlled and traceable.