Vendor Management

Benefits

• Single source of truth for all vendor information
• Track performance, delivery, and compliance
• Store contracts and renewal dates
• Reduce risk with better visibility into supplier base

How It Works

1. Vendors are onboarded with key data and documents
2. Performance can be tracked via ratings or metrics linked to POs and receipts
3. Contracts and compliance documents are stored and can be linked to POs
4. Procurement and AP use the same vendor master for consistency

Use Cases

• Replacing spreadsheets or scattered files for vendor data
• Qualifying and onboarding new suppliers in a structured way
• Reviewing vendor performance and contract renewals in one place

Frequently Asked Questions

Can we import our existing vendor list?

Yes. You can import vendors via CSV or API. We can also help map your existing fields to Proqura’s vendor model.

How do we track vendor performance?

You can define metrics (e.g. on-time delivery, quality) and record them against orders or use ratings. Reports then show performance over time.

Can we restrict which vendors can be used?

Yes. You can maintain approved vendor lists by category or department and require that POs only use approved vendors.