Budget Management

Benefits

• Real-time visibility into spend vs budget
• Set limits by department, project, or cost center
• Alerts and hard stops before overspend
• Enforce budgets at approval so out-of-budget requests are blocked or escalated

How It Works

1. Budgets are defined by dimension (department, project, etc.)
2. Spend is aggregated from approved requests and POs
3. When a request would exceed budget, you can block, alert, or route for exception approval
4. Reports show utilization and remaining budget for planning

Use Cases

• Keeping department or project spend within annual or quarterly limits
• Preventing overspend before it happens, not just reporting after
• Supporting planning with accurate commitment and spend data

Frequently Asked Questions

Can we have multiple budget dimensions?

Yes. You can define budgets by department, project, cost center, or other dimensions that matter to your organization.

What happens when a request exceeds budget?

You can configure the system to block the request, send an alert, or route it for exception approval. The behavior is configurable per dimension or threshold.

How is spend calculated?

Spend is typically based on approved requests and POs. Once a request or PO is approved, the amount is committed against the relevant budget.